Table of Contents
Overview
Planning corporate events can be a monumental challenge, often bogged down by extensive venue research, complex negotiations, and intricate logistics coordination. Enter Nowadays, an innovative AI-powered event planning copilot designed to revolutionize how businesses manage their corporate gatherings. From intimate team offsites to large-scale conferences, Nowadays streamlines the entire process through artificial intelligence that handles venue sourcing, negotiation, and logistics management, freeing up valuable time and resources for strategic event planning and relationship building.
Key Features
Nowadays transcends traditional booking platforms by offering a comprehensive AI-driven event management ecosystem designed to simplify every stage of corporate event planning.
- Rapid Venue Discovery: Transform venue sourcing from a days-long research process into a minutes-long automated search through a curated database of over 400,000 vetted venues worldwide, with AI-powered filtering based on your specific requirements.
- Intelligent AI Outreach and Negotiation: Deploy proprietary AI technology that contacts venues via email and phone calls, manages back-and-forth negotiations autonomously, and secures optimal rates and terms on your behalf without human intervention.
- Comprehensive Event Orchestration: Manage the complete event lifecycle including attendee registration, payment processing, vendor coordination, and logistics management through a unified platform designed for seamless execution.
- Predictive Budget Management and Analytics: Access real-time financial forecasting, expense tracking, and comprehensive insight dashboards that provide actionable data for budget optimization and strategic decision-making.
- Global Travel Coordination: Leverage flight cost comparison tools, group booking capabilities, and consolidated travel management to optimize attendee transportation and accommodation logistics.
How It Works
Nowadays transforms complex event planning through an intuitive, AI-driven automation process. Users begin by inputting basic event parameters including dates, location preferences, attendee count, and budget constraints into the platform. The AI then autonomously researches suitable venues, initiates contact with potential locations, manages negotiation processes, and presents curated options with detailed comparisons. Once venue selection is complete, the platform orchestrates attendee registration, payment processing, and vendor coordination while providing real-time analytics and budget tracking. The entire process operates with minimal human intervention, delivering a truly automated end-to-end event management experience.
Use Cases
Nowadays serves diverse organizational needs across various scales and industries, providing targeted solutions for modern corporate event challenges.
- Startups and Small-to-Medium Businesses: Execute professional retreats, team-building events, and strategic offsites without dedicated event planning resources, leveraging AI automation to achieve enterprise-level event quality within lean operational structures.
- Enterprise Organizations: Coordinate complex multi-location events, large-scale conferences, and recurring corporate gatherings with centralized management, preferred rate negotiation, and comprehensive tracking across organizational units.
- Executive Assistants and Corporate Teams: Automate time-intensive venue sourcing and vendor coordination tasks, enabling focus on strategic event design, stakeholder management, and attendee experience optimization rather than administrative logistics.
- Professional Services and Consulting Firms: Manage client events, industry conferences, and business development gatherings with sophisticated automation that maintains professional standards while reducing operational overhead.
Pros \& Cons
Like any advanced automation platform, Nowadays presents both significant advantages and important considerations for potential users.
Advantages
- Dramatic Time Efficiency: Reduce venue sourcing and negotiation timelines from weeks to hours through AI automation, enabling rapid event planning and responsive scheduling for dynamic business needs.
- Centralized Management Excellence: Access unified control over all event logistics including registration, payments, vendor coordination, and analytics through a single integrated platform designed for comprehensive oversight.
- Cost Optimization through AI Negotiation: Leverage AI-driven negotiation capabilities to secure competitive rates and favorable terms that may exceed traditional manual negotiation outcomes, particularly for organizations without dedicated procurement expertise.
- Scalable Event Operations: Deploy consistent event planning processes across multiple teams, locations, and event types without proportional increases in management complexity or resource requirements.
Disadvantages
- AI Decision-Making Dependencies: Event customization and nuanced preference interpretation rely on AI algorithms that may not capture highly specific organizational requirements or complex stakeholder preferences requiring human judgment.
- Limited Personalized Service Options: Reduced availability of traditional concierge-style event planning services that provide bespoke solutions and personal relationship management for high-stakes corporate events requiring white-glove service.
- Technology Learning Curve: Initial platform adoption and optimization may require time investment for teams transitioning from traditional event planning workflows to AI-driven automation processes.
How Does It Compare?
When evaluating Nowadays against current market leaders, its specialized AI automation approach distinguishes it significantly from traditional and modern event management solutions. Cvent, now enhanced with CventIQ artificial intelligence platform, provides comprehensive enterprise event management with AI Writing Assistants, predictive analytics, and automated workflows. However, Cvent’s strength lies in large-scale enterprise event management rather than the streamlined venue sourcing and negotiation automation that defines Nowadays’ core value proposition.
Stova offers robust end-to-end event management with AI-powered attendee behavior tracking and smart logistics management. While Stova excels in comprehensive event orchestration, Nowadays focuses specifically on automating the traditionally time-intensive venue discovery and negotiation processes that often create bottlenecks in corporate event planning.
Bizzabo provides an AI Copilot system with real-time guidance and context-aware assistance for event management. Bizzabo’s strength centers on attendee engagement and marketing integration, whereas Nowadays prioritizes backend logistics automation and venue relationship management.
Accelevents delivers unified data models supporting virtual, hybrid, and in-person events with comprehensive attendee management capabilities. While Accelevents provides excellent technical event execution, Nowadays differentiates through its specialized AI venue sourcing and autonomous negotiation capabilities.
Traditional event planning agencies typically provide personalized service and industry relationships but require significant time investment and higher costs. Nowadays bridges this gap by delivering professional-grade results through AI automation while maintaining cost efficiency and rapid execution timelines.
Basic venue booking platforms like Eventbrite focus primarily on registration and ticketing rather than comprehensive event logistics. Nowadays provides a more complete solution encompassing venue sourcing, negotiation, and full event lifecycle management through intelligent automation.
The key differentiator lies in Nowadays’ focus on automating the most time-intensive aspects of corporate event planning—venue research and negotiation—rather than simply providing tools for manual management of these processes.
Final Thoughts
Nowadays represents a compelling evolution in corporate event planning technology, addressing one of the most persistent pain points in business event management through specialized AI automation. By focusing on venue sourcing and negotiation automation rather than attempting to replace all aspects of event planning, it provides targeted value for organizations seeking to streamline their most time-intensive planning processes.
While the platform requires organizations to adapt to AI-driven workflows and may not provide the personalized touch of traditional event planning services, its potential for transforming corporate event logistics efficiency is substantial. For businesses prioritizing speed, consistency, and cost optimization in their event planning processes, Nowadays offers a sophisticated solution that bridges the gap between manual planning inefficiencies and comprehensive event management complexity.
The platform’s success will ultimately depend on continued refinement of its AI negotiation capabilities, expansion of its global venue network, and adaptation to evolving corporate event requirements. However, for organizations ready to embrace AI-powered automation as a core component of their event planning strategy, Nowadays provides an innovative approach that addresses critical operational challenges while maintaining professional event quality standards.
As the corporate events landscape continues evolving toward greater efficiency and automation, Nowadays’ specialized focus on venue sourcing and negotiation automation positions it well for organizations seeking to modernize their event planning operations without sacrificing quality or professional standards.