Table of Contents
Overview
In today’s fast-paced work environment, staying informed without drowning in notifications and endless meetings remains a persistent challenge. X-Ray, the intelligence layer of Rumi’s AI meeting platform, addresses this by cutting through information overload to deliver precisely what you need, when you need it. X-Ray continuously monitors your team’s meetings, conversations, and connected tools like Slack and CRMs to surface critical insights and updates automatically, keeping everyone informed without the burden of endless threads or manual status reports.
Key Features
X-Ray functions as a comprehensive intelligence platform with powerful capabilities designed to transform team communication and collaboration.
Meeting Memory™ Searchable Knowledge Base: A robust, searchable archive of all team discussions and decisions, making past information instantly accessible and preventing knowledge loss.
X-Ray Personalized Digests: Receive tailored summaries of key updates and insights relevant to your specific role, cutting down on information overload while ensuring you stay informed on what matters most.
Automatic Meeting Summaries and Transcription: Effortlessly capture every word and key takeaway from meetings across Zoom, Google Meet, Microsoft Teams, and in-person discussions, ensuring nothing is missed.
Action Item Tracking: Automatically identify and track action items with assigned ownership, ensuring accountability and follow-through across your team.
Slack and CRM Integration: Seamlessly connect with Slack for team communication and integrate with HubSpot and Salesforce CRMs for unified intelligence streams. Additional integrations include Linear, ClickUp, Aircall, and Jira for comprehensive workflow coverage.
Cross-Platform Intelligence Scanning: X-Ray analyzes conversations across all connected platforms, not just meetings, to provide a holistic view of your team’s activities and decisions.
Real-Time Insights Surfacing: Receive critical information and updates as they happen, enabling quicker decision-making and reducing response times.
Role-Based Summaries: Summaries are customized based on individual roles and responsibilities, ensuring relevance and efficiency for each team member.
Recurring Blocker Detection: Proactively identifies patterns of recurring issues or blockers across meetings and conversations, helping teams address challenges before they escalate into major problems.
Custom Tracking Prompts: Define specific topics to track such as competitor mentions, product feedback, key accounts, or feature requests, and receive automated alerts when they appear in conversations.
Living Documents: Create documents that automatically update themselves based on real-time information from meetings and connected tools, keeping documentation current without manual updates.
How It Works
X-Ray operates behind the scenes, seamlessly gathering and processing information to deliver actionable insights through an intelligent workflow.
First, X-Ray establishes connections with your calendar, meeting platforms like Zoom, Google Meet, and Microsoft Teams, Slack channels, and CRM systems like HubSpot and Salesforce. Once connected, it automatically joins and transcribes your meetings, capturing every detail without manual intervention. The AI continuously analyzes discussions across Slack, CRMs, and other connected tools, going beyond just meeting content. X-Ray intelligently extracts insights, critical decisions, and actionable tasks from conversations. Instead of generic recaps, it provides customized digests ensuring each team member receives information most relevant to their responsibilities and defined tracking areas. All captured information is stored in Meeting Memory™, forming a comprehensive, searchable knowledge base accessible to your entire team.
Use Cases
X-Ray’s versatile intelligence layer applies across numerous scenarios, significantly enhancing productivity and communication within various team structures.
Distributed Team Alignment: Keeps remote and hybrid teams synchronized regardless of location or time zone, ensuring everyone has access to the same information and context.
Status Update Automation: Eliminates manual status reports by automatically surfacing progress, blockers, and key developments from ongoing conversations.
Meeting Productivity Optimization: Transforms lengthy meetings into focused, productive sessions with clear outcomes by providing summaries and action items automatically.
Onboarding Acceleration: Quickly brings new hires up to speed by providing easy access to past discussions, decisions, and company knowledge without requiring manual catch-up meetings.
Decision Tracking: Ensures all critical decisions are recorded, easily retrievable, and understood by relevant stakeholders across the organization.
Sales Call Analysis: Provides insights from sales conversations, helping teams refine strategies, track deal progress, and follow up effectively on opportunities.
Customer Success Coordination: Improves customer support by centralizing client interactions and ensuring consistent information across customer-facing teams.
Cross-Timezone Collaboration: Bridges communication gaps for teams working across different time zones, ensuring asynchronous workers stay informed without attending every meeting.
Reducing Meeting Overload: By proactively surfacing information through digests and alerts, X-Ray helps reduce the number and length of unnecessary meetings.
CRM Update Automation: Automatically populates CRM fields with relevant meeting notes, action items, and customer insights, saving sales and customer success teams valuable administrative time.
Product Feedback Tracking: Monitor customer feedback, feature requests, and pain points across all conversations to inform product development priorities.
Competitive Intelligence: Track competitor mentions automatically across meetings and communications to stay informed about market dynamics.
Pricing
Rumi.ai offers flexible pricing options to accommodate different team sizes and needs.
Free Plan: Includes basic meeting features with a 14-day trial of premium capabilities. Free plan continues after trial with core functionality.
Premium Plan: \$29 per host per month when billed monthly, or \$24 per host per month with annual billing (18% discount). Includes Meeting Memory™, live AI feed, ticketing integrations (Linear, ClickUp, Aircall, Jira), multi-language transcription support, HD 1080p recording, and premium customer support.
Custom Plan: Enterprise pricing available for organizations requiring CRM integrations (HubSpot, Salesforce), advanced team collaboration features, custom workflows, and dedicated account management. Contact sales for pricing details.
Note: All plans are SOC 2 Type II certified and GDPR compliant, ensuring enterprise-grade security for sensitive meeting data.
Pros and Cons
Understanding both strengths and limitations provides clarity for informed decision-making.
Advantages
Saves Significant Analysis Time: Drastically reduces hours spent manually reviewing meeting notes and messages to find answers, freeing valuable time for strategic work.
Conversational and Natural Interface: Makes complex data accessible through simple interactions, with the ability to query Meeting Memory using natural language questions.
Automated Reporting and Digests: Generates relevant summaries and updates automatically, enhancing efficiency and team communication without manual effort.
Strong Integration Ecosystem: Seamlessly connects with popular calendar, meeting, communication, and project management platforms for unified intelligence.
Proactive Intelligence Surfacing: Unlike passive tools that simply record, X-Ray actively identifies and pushes relevant updates to users based on their roles and tracking preferences.
Cross-Platform Knowledge Base: Meeting Memory™ creates a searchable repository across all conversations, not just individual meetings, building institutional knowledge over time.
Disadvantages
Limited Free Plan Features: Free version offers basic functionality; advanced features like CRM integration and custom tracking require Premium or Custom plans.
Requires Work Email Signup: Access restricted to users with professional work email addresses, limiting availability for freelancers or those using personal email.
Currently Limited CRM Integrations: CRM connectivity available only for HubSpot and Salesforce; other CRM platforms not yet supported, though additional project management integrations (Linear, ClickUp, Aircall, Jira) are available.
Transcription Accuracy Variability: As with most AI tools, transcription accuracy may vary with heavy accents, technical jargon, or non-English languages, though multi-language support is improving.
How Does It Compare?
The competitive landscape for AI meeting assistants in 2025 includes diverse solutions, each with distinct strengths and positioning. Understanding how X-Ray differentiates itself requires examining specific competitors and their approaches.
Otter.ai
Otter.ai excels at real-time transcription with live editing capabilities and strong accuracy for English-language meetings. It offers multi-meeting AI insights and a free plan with 300 monthly minutes. However, Otter focuses primarily on transcription and meeting summaries rather than cross-platform intelligence gathering. X-Ray differentiates by connecting insights across Slack, CRMs, and meetings rather than focusing solely on meeting transcripts.
Fireflies.ai
Fireflies.ai provides robust conversation intelligence with sentiment analysis, talk-to-listen ratios, and strong CRM integration for sales teams. It supports 60+ languages and offers keyword tracking. While Fireflies excels at sales conversation analytics, X-Ray takes a broader approach by monitoring all team conversations across platforms, not just meetings, and delivering proactive role-based digests rather than requiring manual review of analytics dashboards.
Fathom
Fathom offers seamless Zoom integration with free unlimited recording, customizable summary templates, and quick highlights. It focuses on simplicity and ease of use, primarily for Zoom users. X-Ray distinguishes itself by supporting multiple platforms simultaneously and building a searchable knowledge base across all conversations, not just individual meeting summaries.
Grain
Grain specializes in user research and customer insights, offering excellent video highlight creation and shareable meeting clips. It caters specifically to product teams analyzing customer feedback. X-Ray provides broader utility across all team functions rather than specializing in research use cases, with its custom tracking prompts applicable to any business need.
Fellow
Fellow emphasizes collaborative meeting management with structured agendas, meeting templates, and team accountability features. It focuses on the before and during stages of meetings. X-Ray differentiates by emphasizing the after-meeting intelligence layer, automatically extracting and surfacing insights without requiring structured agenda input.
tldv
tldv offers AI-powered meeting recording and transcription across Zoom, Google Meet, and Teams with multi-meeting insights and sales coaching features. It provides strong analytics and CRM integration. X-Ray distinguishes itself through Slack integration and living documents that update automatically, going beyond meeting-specific analysis.
Avoma
Avoma combines meeting transcription with conversation intelligence and analytics, offering AI call scoring and coaching features for sales teams. While Avoma provides deep sales-focused analytics, X-Ray serves broader organizational needs with its cross-functional intelligence layer designed for all departments, not primarily revenue teams.
Krisp
Krisp stands out with AI-powered noise cancellation as its core feature, combined with meeting transcription and summaries. It operates bot-free and focuses on audio quality enhancement. X-Ray focuses less on audio quality and more on intelligence extraction and proactive insight delivery across multiple communication channels.
Granola
Granola blends manual note-taking with AI-powered transcription, operating without meeting bots by capturing system audio. It emphasizes user control and natural note integration. X-Ray takes a more automated, hands-off approach, requiring less user input during meetings while providing broader cross-platform intelligence gathering.
Mem
Mem functions as an AI thought partner that organizes notes, provides smart search, and builds connections between information automatically. It emphasizes personal knowledge management. X-Ray focuses specifically on team collaboration and meeting intelligence rather than individual knowledge organization, though both create searchable knowledge bases.
Notion AI
Notion AI offers AI meeting notes integrated within Notion’s broader workspace platform, with calendar integration and no bot requirement. It emphasizes keeping notes within existing workflows. X-Ray specializes in meeting and conversation intelligence as its core function rather than being one feature among many in a broader platform, with stronger focus on cross-tool monitoring.
Key Differentiators
X-Ray’s unique positioning centers on three core strengths. Its cross-platform intelligence layer monitors not just meetings but Slack conversations, CRM updates, and connected tools to provide holistic team awareness. The proactive insight surfacing actively delivers role-based digests and alerts rather than requiring users to search through transcripts or dashboards. Meeting Memory™ creates a living, searchable knowledge base that grows over time, capturing institutional knowledge that would otherwise be lost in scattered conversations.
For teams seeking pure transcription accuracy, Otter.ai remains strong. For sales conversation analytics, Fireflies.ai or Avoma provide specialized depth. For seamless Zoom integration, Fathom offers simplicity. However, for organizations wanting to reduce information overload through intelligent, automated monitoring across all communication channels with proactive delivery of relevant insights, X-Ray presents a compelling solution that addresses the broader challenge of distributed team coordination.
Final Thoughts
For teams struggling with information overload, scattered communication, and the challenge of keeping everyone aligned across distributed work environments, Rumi.ai’s X-Ray offers a compelling approach. By providing intelligent monitoring across meetings, Slack, and CRMs with proactive insight delivery through role-based digests and customizable tracking, it empowers teams to stay informed without constant meeting attendance or manual status updates. While the platform requires a work email, offers limited free features, and currently supports only HubSpot and Salesforce for CRM integration, its ability to build searchable institutional knowledge through Meeting Memory™ and automatically surface relevant information makes it valuable for teams prioritizing communication efficiency. The Premium plan at \$29 per month per host provides access to the full intelligence layer, with annual billing offering an 18% discount for committed teams. For organizations where reducing meeting overload and maintaining cross-functional alignment are priorities, X-Ray represents a meaningful step toward more efficient, less interruptive team coordination.